Law of Services--annual Confidential Reports?

Law of services-----Annual Confidential Reports.

          The employees must know that their work and conduct is being watched by the bosses and they shall be writing down and shall be keeping in record a report on the work and conduct of them and they shall be submitting the same to the higher authorities for record.  The higher authorities shall also be looking into the report and they too shall be writing down their own comments on your work and conduct and this report shall become a permanent record.

             In some organizations employees are asked to write down what they had been doing during the last year and what is their own assessment, but in most of the organizations this work is done by the immediate officer and that too is kept confidential.  The employee is not told by the bosses and when the report is accepted by the accepting authority, the remarks, if those are adverse, shall be communicated to the employee and he shall be given an opportunity to file an appeal, if he so desires and after the disposal of the appeal, no review is there.  The report becomes final and this report shall be taken into account when the employer or the competent authority shall be considering the case of the employee for his promotion to the higher rank and at times such reports are also taken into consideration when the employee is given some special increment or some selection grade in the same cadre.  These reports play a vital role in the service and therefore, the employees must see that they are getting good reports from the bosses and for that purpose they must show their work and conduct, their efficiency, their honesty and their sincerity in the organization.

                  The adverse remarks are valid if those are communicated to the employee and the employee is given a reasonable opportunity for making improvements and for filing appeal.  It is desirable that such reports be written just after the end of the year and no officer who had not been in charge for less than three months should write such reports. In all cases such reports should be communicated by the end of September in each year and the appeal should be decided by the end of December each year.

                  Since this report is most important document, the officer writing this report must keep in mind that he is not clearing some of his own grievance against the employee.  This report must be written in good faith and without any malice on the part of the writer.  The report must show that the boss wants improvement in the work and conduct.  It shall be better if the report is on merit and is based on some record because when the employee files an appeal, the commenting authority shall be facing difficulty in establishing the fact which he had written in the report.

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